Update 4. Setup and Monitor Live Reports
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# Create and Edit Maps
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# Setup and Monitor Live Reports
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Maps in Lastmiler are used to define areas of interest. You can manage both maps and folders to suit your operational needs.
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Live Reports provide real-time visibility into distributor activity across your project areas. You can create a report, assign users, and select specific maps to track. As distributors operate, their movement history is recorded and displayed visually on the map. You can also monitor area coverage progress and view hourly location posts through the dashboard.
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## Accessing the Mapping Feature
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## Create a Live Report
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After logging in to Lastmiler, click **"Mapping"** in the top navigation bar.
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To create a live report, go to the **"Reporting"** page.
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## Managing Folders
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Click the **"Create Report"** button in the top-right corner.
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Before you can create maps, you must first create folders. Folders help group maps by area, type, or any other criteria relevant to your work.
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To manage folders, click the **"Manage Folder"** button in the top left corner. This opens a side panel where you can create, rename, and delete folders. To close the panel, click the **"Close"** button in the top left of the side panel.
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- You will be prompted to select the type of report you want to create.
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- After selecting the report type, you will be taken to the report creation form.
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### Creating a New Folder
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> The difference between **"Completeness of maps, fixed time"** and **"Tagged users, fixed time"** is that the first includes property coverage.
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- In the **"Manage Folders"** side panel, enter a name in the input field.
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- Click the **"Add"** button. The new folder will appear in the list.
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In the form:
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### Changing Folder Color
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- In the **"Name"** field, enter a name for your report.
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- In **Select tag**, choose the tag that includes all users you want to track.
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- In **Selected dates**, set the start and end dates.
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- In **Map visibility for mobile users**, choose how maps will appear in the mobile app:
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- **"None"** means mobile users will not see any map.
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- **"Only if in map"** means they will only see maps where they are physically located.
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- **"All"** shows all maps in the report.
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- **Map selection**:
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- Click the dropdown in the top-left corner of the Google map.
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- Select a folder from the list. All areas in that folder will be drawn on the map with names and outlines.
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- Click any area to add it to your report. Selected areas will turn red and appear in the list on the right.
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(You can select areas from multiple folders.)
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- To remove a selected area, click the area on the map again or click the "x" next to its name in the side panel.
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- For reports using **"Completeness of maps, fixed time"**, a **Property type** option appears at the bottom. You can include **"Residential only"**, **"Commercial only"**, or both.
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To help visually distinguish between folders:
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Click **Complete** to create your report.
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- Click the folder icon next to the folder name to open the color picker.
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## Edit Report
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- Select a color from the palette to apply it to the folder.
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To edit an existing report, go to the **"Reporting"** page and click the **"Edit"** button next to the report you want to modify.
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### Renaming Folders
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To rename a folder:
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## Delete Report
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- Click the folder name or the edit icon next to it.
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From the **Edit** report form, you can also delete the report by clicking the **"Remove Report"** button at the bottom of the form.
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- Type the new name into the input field that appears.
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- Click the checkmark icon to save the change, or click the cross icon to cancel.
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## Viewing and Monitoring Live Reports
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### Deleting Folders
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To delete a folder:
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To view and monitor your live reports, go to the **"Reporting"** page and click the **"View"** button next to the report.
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- Click the trash bin icon next to the folder name.
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### Report Overview
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- A confirmation dialog will appear.
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- Click **"Delete"** to confirm or **"Cancel"** to abort.
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## Managing Maps
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At the top center of the page, you will see the report name, type (e.g., "Completeness of maps, fixed time"), and the start and end dates.
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Once a folder has been created and the **"Manage Folder"** side panel is closed, you can begin adding maps to it. Maps are used to define zones such as delivery areas, service regions, or other relevant boundaries.
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The main area displays the map, showing area outlines, names, distributor history (gray dots), and property coverage percentages.
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### Creating a New Map
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> Use the checkboxes above the map to customize the overview display.
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To begin:
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Click any area to view more details.
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- Use the dropdown next to the **"Manage Folder"** button to select a folder.
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### Report Detailed View
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- Click the **"Manage Maps"** button in the upper right corner to open the map management panel.
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This view shows real-time information for the selected area, including property coverage and distributor activity.
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To create a map:
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- Enter a name in the input field.
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The right-side panel includes:
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- Click **"Add"**. The panel will close, and you can begin drawing the map.
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- Area name
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- Percentage of properties covered
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- Property count touched by distributors
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- Option to show/hide missed properties
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- List of distributors assigned, with individual toggles for viewing their movement history
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### Searching for a Location
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The map displays distributor data:
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To help locate your area of interest:
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- Oldest location: white circle with black border
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- Newest location: black circle with white border
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(A gray halo indicates the distributor is currently active.)
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- Gray line shows the path taken
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- Click the **"Search location"** field at the top of the map.
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Zoom in to view detailed tracking data.
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- Enter a place name, such as a street or city.
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- Select a result from the suggestions.
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### Drawing a Map Shape
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Red dots appear along the path. Hovering reveals time, date, speed, and battery level.
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Click on the map to begin drawing your shape.
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## Dashboard
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The dashboard gives an overview of live reports and lets you monitor performance.
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- To complete the shape, click the first point again or double-click anywhere.
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### Current Reports
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- Click a point to remove it, or drag to adjust.
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- When complete, the commercial, residential, and total property counts will be displayed.
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- To cancel the drawing, click **"Cancel"**.
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- To clear the shape and start over, click **"Clear"**.
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- To save the shape, click **"Save"**. The shape will be saved in the selected folder.
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To monitor active reports, go to the **"Reporting"** page and click the **"Current Reports"** tab.
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### Viewing Map Addresses
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To view addresses inside a map shape:
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You will see all active reports with:
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- Click the **"Display Addresses"** button below the property count.
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- Total percentage of completion
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- Number of properties covered
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- Individual map progress
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A new browser tab will open with a list of addresses.
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Click **"Archive"** to archive a report. You can restore archived reports from the **"Archived Reports"** tab.
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### User Activity
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### Importing Postcode Sectors
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To track user activity, go to the **"Reporting"** page and click the **"User Activity"** tab.
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To create a map based on postal codes:
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- Click the **"Import"** button at the top of the map to open the postcode selector.
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- Select a tag to show all users in that group
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- Select a date to view 24-hour activity for that day
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Activity is shown using color-coded boxes per hour:
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- Choose the desired library from the **"Library"** dropdown.
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- **Gray**: No activity
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- In the **"Postcode Sector"** field, begin typing the sector code. Matching suggestions will appear.
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- **Yellow**: Low activity
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- Select the correct sector and click **"Draw"**.
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- **Green**: High activity
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Hover over a box to see the number of posts. A blue line under the current hour shows real-time activity for today.
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After importing the postcode sector shape, you can edit it as you would any manually drawn map. When finished, click **"Save"** to store the map.
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## Report Sharing
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Reports can be shared privately with customers or via a public link.
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### Sharing with Customers
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To share a report, go to the **"Reporting"** page and click the **"Share"** button.
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- Enter the customer's email on the left
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- Set an access expiration date (optional)
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- Click **"Add"** to share
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The **"Show location marks on map"** toggle controls whether properties are visible on the map.
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You will see all shared users and their access status.
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Click **"Remove"** to revoke access.
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### Sharing via Public Link
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Click the **"URL Link"** tab in the sharing modal.
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- Optionally set an expiration date
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- Click **"Generate link"**
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Copy and share the generated link. Users do not need to log in.
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### Revoking the Public Link
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Click **"Revoke link"** to deactivate the public URL.
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## View Shared Report Status
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If a report is shared, the **"Share"** button is replaced with:
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- A **link icon** if shared via public URL
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- A **user icon** if shared with customers
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Hover over the icon to view more details, including the link’s expiration or list of users with access.
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